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Applying for Mid-Semester Course Withdrawal

update date : 2024-11-07

 

Introduction to Mid-Semester Course Withdrawal

From a system-based perspective, mid-semester course withdrawal is an extreme, stop-gap method, not a standard procedure. Mid-semester course withdrawal is done when a student, due to circumstances beyond their control and after the add-drop period is over, is unable to continue in a course; mid-semester course withdrawal is the final resort method to protect the student’s right to a quality education. If your request for a mid-semester course withdrawal is completed, the course will be noted as “Course Withdrawn” in the student’s transcript, and this record will follow you for a lifetime. Thus, before you even consider applying for a mid-semester course withdrawal, you must first discuss the issue with your instructor and advisor, and pursue every other legitimate means of resolving the matter.

 

Applicable Scope

Students can apply to withdraw from up to 2 elective courses each semester. However, after withdrawal, the total number of credits must not be less than the minimum required credits for that semester. Students who extending their study period must still enroll in at least one course after withdrawal.

 

Application Period

The period for course withdrawal each semester is generally during the 10th to 11th week of the semester. For the first semester of the third year in the four-year technical program, it is during the 8th to 9th week. The specific dates are set in the MCUT Calendar (click here) for the current academic year.

 

Applying for Mid-Semester Course Withdrawal

Step 1: Apply online (go to the Teaching System Click here to apply), or apply on paper (get a form from the Office of Academic Affairs' Curriculum Development Division).

Step 2: Select a cut-off date, sign your form, then submit it.

Step 3: The Curriculum Development Division will confirm your information, then submit a list of students who have applied for mid-semester course withdrawal to the course instructors. 

Step 4: You can check the results of your application in the Student Information Portal.

 

Additional Information

1.Application Procedure: Student > Instructor > Department Head/Convener > Office of Academic Affairs. If the number of students in a course will be lower than the minimum number, the President must additional sign off.

2.Mid-semester course withdrawal decision results will become available 2 weeks after the application deadline. Students should check their application results in the Student Information Portal.

3.Until the mid-semester course withdrawal review results are announced, students must continue attending the course; course instructors, take note of this.

4.Mid-semester course withdrawal results are transmitted to course instructors as electronic files for retention. 

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